A landscaping invoice shouldn’t be a time-consuming IT project. But you know how it goes: open the attachment, copy the details into another system, track down an approval, then log in somewhere else to pay it. Meanwhile, there’s a board meeting to prepare for and a homeowner waiting for a call back. Multiply that routine by every vendor across your communities, and the paperwork takes over.
With FRONTSTEPS AP, we’re building on our partnership with AvidXchange to bring accounts payable into FRONTSTEPS Manager, starting with AI-powered invoice capture from ALLi. We’re designing the full workflow, so your team can handle a bill from upload to reconciliation without leaving the platform.
We’re rolling out invoice capture through an early access program, so participating teams can start using it in Manager before General Availability in November.
Let ALLi Take on the Data Entry
Upload up to 20 invoices, and ALLi pre-fills the readable fields, bringing the information into Manager without asking your team to type it all out again.
When you have a stack of vendor bills to process, batch uploads let you enter them all at once. That leaves your team with less repetitive entry and more time to check what’s being charged.
Because this capability lives inside Manager, you can use the screens, login, and FRONTSTEPS support team you already know rather than learn another application.
One Workflow from Capture to Reconciliation
- Capture. Upload one invoice or a batch, with ALLi pre-filling the readable invoice data.
- Code and match. Each invoice is matched to the correct general ledger (GL) code and purchase order within Manager.
- Approve. The invoice routes to the right approver, with the full invoice image available on the same screen.
- Pay. AvidXchange executes the payment without requiring your team to open a separate portal.
- Reconcile. The payment closes out automatically, without re-keying its details or cross-checking a second system.
Faster data entry only gets you so far if you’re still moving the invoice elsewhere for approval or payment. The full workflow is designed to remove those handoffs and keep the bill and its supporting information in one place.
Your Team Still Makes the Call
Say the landscaper bills for work that wasn’t finished. ALLi can help read the invoice, but someone still needs to know what happened on the property and question the charge. Getting the number into the system correctly isn’t the same as deciding it should be paid.
Your team still reviews invoices and makes approval decisions. Less manual entry and an invoice image right there during approval can help staff spot an overcharge or a duplicate bill before it’s paid.
The time you get back can go toward walking the property, returning a homeowner’s call, or heading into a board meeting with the answers ready. Those are the interactions that help your communities feel well looked after.
See What’s Next on November 10
Want a closer look? Join FRONTSTEPS and AvidXchange on November 10, 2026, for our webinar on AI-powered invoice ingestion and what’s next for AP in Manager. Register for the webinar to learn more.
The early access program is for community management companies already using Manager, whether you handle a few dozen invoices a month or thousands across a portfolio. You’ll get hands-on onboarding from our team and a chance to help shape what comes next.
Contact your FRONTSTEPS account manager for a short walkthrough and to join the early access list.
