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Florida HB 841 … PMCs and HOAs Are You Ready?

We’re 8 days into Q3. June is over and summer is flying by. So I hate to say this but January 1 will be here before we know it. For Florida-based HOAs, COAs, and PMCs, this also means it’s time to get compliant with HB 841. 

HB 841 states that multi-condominium associations with 150 or more units do not need to comply with the mandatory website requirement unless at least one of the condominiums operated by the association contains 150 or more units. It also means condominiums must create a website and post digital copies of most of its official records on its website, and in some cases summaries of certain documents. (To read a summary of the bill, click here), all by January 1, 2019.

Here are a few reasons why you should get started setting up your site now: 

  • You’ll need time to build out the secure site, upload all your documents, and get residents signed up in time. 
  • You’ll want to educate residents about the new platform and its functions, like online dues and fees payments and integrated voting solutions (coming soon!), amenity bookings, work order requests, and architectural change requests. 
  • HOAs and PMCs and COAs should also consider their current security state. Consider integrated Access Control and Visitor Management Systems that allow residents in Florida to have a peace of mind within their own communities.  

Other provisions of the law state: 

A list of all bids in excess of $500 received by the association for materials, equipment or services within the past year must now be posted on the website if a website is required.  Additionally, the “monthly income or expense statementmust be posted.

A unit owner is allowed to install an electric vehicle charging station within the boundaries of the unit owner’s limited common element, with conditions.

COAs are required to maintain for seven years instead of one year, the minutes of meetings and accounting records.

“Make sure you are setup ahead of time to beat the impending rush, and truly enjoy the experience of having an online resident engagement platform,said Shaun Rogers, FRONTSTEPS Account Executive. 

Does your community management platform include a responsive website? If not, it might be time to find a new solution. Download our free guide, 7 Signs it’s Time for a Software Upgrade, to determine if it’s time for your company to make the switch!

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